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Masonic Library & Museum Association - MLMA An International Organization of Librarians, Archivists, Curators, & Directors
How to Use the Boyden Catalog System BOOK CATALOGING: o Reference material: 1. Classification of Literature - Masonic. (Boyden, modified) 2. Cutter Number System. (see attach. # 1 & #2) 3. Catalog Classification Variations. (see attach. #3) 4. Clip-board Check List. (see attach. #4) o Use Data Input Sheet No. 1 for inventory entries. (see attach. #5) 1. Use names only. (Do not include titles le Mr., Dr., M.W., etc) 2. Use only first name. (i.e. -.James William Jones) 3. Use first Authors name when two are listed. o Use Data Input Sheet No. 2 for books without Authors but have multiple articles with Authors. (research lodge publication, etc. - see attach. #6) o Use Data Input Sheet No. 3 for Grand Lodge & concordant bodies Procedures. (see attach. #7) o Always defer to Title Page to obtain book Title and Author. (see attach. #8) o Only Author's name will be used with catalog number. o Compiled by; Edited by, any other; will not qualify as Author. o Check inventory to see if book is already in system. o Use Cutter No. & Boyden System to generate catalog no. (attach. # 1 &2) o When confused or undecided - talk it over with others. o Print (on catalog sticker) with clear, legible hand. (black ink) o Gift volumes; attach gift sticker' and name of giver to back page or cover.
o Place old, fragile, irreplaceable books in "do not check out" bookcase & apply "do not check out" sticker. (below) Add information to Catalog Data Sheet being used. EXAMPLE:
o To determine book's classification category: 1. Review Foreword 2. Review Preface 3. Review Introduction 4. Review Table of Contents 5. Read a few pages/chapters o Cataloging procedure for Masonic books with an Author: Example: M02.12 B47 m 1. M will be first digit. 2. Numbers of catalog subject will be next 2-4 digits. (Boyden Class. Sys) 3. Follow Cutter No. System to determine next 4 digits. (see attach. #2) 4. Place completed sticker (shown) on lower edge of spine if it will fit. (do not wrap around edge) 5. Otherwise, place completed sticker (shown) on lower left hand corner of the book face. Note: see examples, below, to make catalog sticker:
EXAMPLES:
o Cataloging procedure for Masonic books with no Author: Example: M02.12 m 1. M will be first digit. 2. Numbers of catalog subject will be next 2-4 digits. (Boyden Class. Sys) 3. For last digit. (see attach. # 3) 4. Follow process in items 4 & 5 in catalog procedure for Masonic books with an Author. Note: See examples, below, to make catalog sticker: EXAMPLES:
o Note similarity/differences of: 1. M 10.4 and M61 2. M 10 (History & Philosophy) and M 17 (History) o Vertical File will include: (4 drawer file cabinet) 1. Notebook size papers. 2. Flimsy documents 3. Catalog Number (same as for books, with or without Author) o Non Masonic books: 1. Fraternal Example: F01.11 J25 a or F01.11 a a. F will be first digit b. Number of Catalog Subject will be the next 4 digits (Boyden System) c. Follow Cutter No. System for next 4 or single digit
d. Follow process in items 4 & 5 in catalog procedure for Masonic books with an Author. Note: see examples, below, to make catalog sticker: EXAMPLES:
2. Religious
Example: R02.09 J25 b or R02.09 b a. R will be first digit b. Number of Catalog Subject will be the next 4 digits (Boyden Sys) c. Follow Cutter No. System for next 4 or single digit d. Follow process in items 4 & 5 in catalog procedure for Masonic books with an Author. Note: see examples, below, to make catalog sticker:
EXAMPLES:
a. References Freemasonry. b. Includes subject material that concerns Freemasonry. (Ethics, Attitude, Character, etc.) c. Concerns Masonic personalities. d. References historical events coincident with & affecting Freemasonry. e. Use standard Classification System
BOOKSHELF LOGISTICS:
o Maintain a 25% "empty" status for each bookshelf. o Maintain no more than 2 books of any Title in inventory.* * = Special conditions: 1. Retain all books that have Author's signature. 2. Retain all books that have a comment from Author or special owner. 3. Retain all books that have the signature of any special personality. 4. Retain all books that have `limited publication' status. 5. Retain books that are a special gift from notable personalities. o Each shelf may have 1 or more `bin boxes.' o Bin box' will hold soft or flimsy booklets. o Retain no more than 1 booklet/pamphlet of any kind in shelf `bin box.' o Book distribution on shelf: 1. First will be books without Author. (in alphabetical order by lower case letter established by first significant word of Title)
EXAMPLE:
2
EXAMPLE:
3 Last on each shelf may be one or more `bin boxes' with same format as in # 1 & #2. (above)
Cutter Numbers: Of the several library classification systems used for Masonic collections, the Scottish Rite favors the so-called "Boyden" system, named after William L. Boyden who developed it. This system is based on the Dewey Decimal system. The following is an explanation of how the catalogue numbers are derived. Under the Dewey (Boyden) system all Masonic materials are classified first as "M". If the books are in our collection but are not Masonic in nature (encyclopedia, religious works, biographers, etc.) that can be catalogued under one of the following categories:
A General works B Biography G General reading L Literary works, either collections or individual works such as novels. etc. T Religious works, including esoteric doctrines and writings. F Other fraternal orders, such as the Odd Fellows. Knights of Pythias, etc. H Non-Masonic historical works N Art and Architecture P Philosophy
Masonic Materials:
All Masonic materials are classified under M and then under one of the principle divisions found in Boyden's Classification of the Literature of Freemasonry and Related Societies. There are 10 categories.
M 00 General works M 10 History and Philosophy M 20 Custom and Paraphernalia M 30 Jurisprudence M 40 Charity and Education M 50 Art and Architecture M.60 Literature and Music M 70 Societies admitting only Masons M 80 Women in Masonry M 90 Prince Hall (Black) Freemasonry
After one of these categories has been selected and then detailed according to Boyden's guidance. we may add a "Cutter Number" to further distinguish various works. The Cutter Number is based on the author's last name and the first letter of the book's title (other than an article, such as "A Mason's Wife" would be M rather than A ).
The Cutter number is determined as follows:
Using the author's last name,
The first character is the first letter of the author's last name.
The second and third characters are numbers selected by the following scheme:
If the author's last name begins with a vowel, the second character (a number) is selected based on the second letter in the name, usually a consonant, as follows: B= 2,D=3, Land M =4, N=5, P=6, R=7, S and T=8, and U,V,W,X, and Y=9. If the second letter is not a consonant, (for example, Aaron), go to the first consonant that occurs.
If the first letter is an S, use the following numbers: A=2,CH=3,E=4,H and I=5,M,N,O,P=6,T=7,U=8,W,X,Y,Z=9
If the initial letter is QU, use the following: A=3,E=4,1=5,O=6,R=7,T=8,Y=9
If the initial letter is Qa through Qt. inclusive, us the corresponding numbers 2 through 29, inclusive.
After any other initial consonants (B, C, D, F, G, etc.) use the following: A=3,E=4,I=5,O=6,R=7,U=8,Y=9
Some examples:
Anderson: First character is A After A the next letter in Anderson is an N. N = 5. The basic cutter for Anderson is A5. Everyone with that last name will have the same basic number.
The third character is selected by the following number scheme for the third letter in the last name, as follows: A thru D = 3, E thru H = 4, I thru L = 5, M thru O = 6, P thru S = 7, T thru V = 8, W thru Z = 9.
The third character in the cutter for Anderson is thus 3, based on the third letter in the name D.
The last character in the cutter number is the first letter of the first principle word in the title, but in small, non-capital letters.
The entry for Anderson's Constitutions of 1723 would be A53c, A for Anderson, 5 for N, 3 for D, and "c" for the "C" of Constitutions.
A couple of patterns emerge very quickly. Now we can see that Anderson, Andersen. Anders, and Andronicus would all have the same basic cutter, A53. Only the title would distinguish among cutters. It would also be true that John Anders book, Canadian Freemasonry, would have the same cutter as Anderson's Constitutions of 1723.
Following is a list of basic (last name) cutters that are common to Masonic collections: Anderson. A53 Denslow, D46 Haywood,H39 Mackey, M33 Optstad 067 Pike, P55 Carr. C37 Waite. W35 Knoop, K66 (an example of a name that requires you go to the third character to determine the number) Hamper. H36 Jones. J66 Roberts. R63 DeHoyos, D49 Morris. M67 Morgan, M67 Tresner. T74 Reid. R45 Reed. R44 Smith S65Hutchens, H88 And so forth . .
Catalog Classification Variations Cutter Number Rationale (No author's Name)
When books are published by an organization, Group or other entity
The Cutter
Number will NOT be included.
BOOK: "The Golden Section" AUTHOR: " None"
PUBLISHER: "The Masonic Service Association" THUS
The Catalog Number would be:
M 61.1
The Cutter Number
would be: The last Character of the Cutter Number (ie: First letter of first principle word in title of the book) Small letter, not capitalized.
“g”
Library Book
1. Please read this entire checklist before filling out any information on the sheets provided. It is easier to do things correctly the first time than to return to the project looking for errors to correct.
2. Write your name and date in the space at the top of the form.
3. Fill in the appropriate blanks for each book.
4. The space titled "Subject" will be limited to the following words:
5. The space titled "Sub-Subject" should be only a few words describing the material. The word entered should be the most important descriptive word not used in the "Subject" space. These two areas will be used for sorting books for relevant topics.
6. When the form is completed; place the sheet in the box provided on the desk.
7. If you need more forms during the day, they are available in the drawer in the desk.
8. The only way we can confirm we are not missing the entry of booksinto the computer database is to have good information on the log. If you have any questions about how to do your job, please ask.
THANK YOU!
Grand Lodge Library Book Information Sheet Information from the books by: _____________ Date: _____Page __ Information into a computer by: ________________Date: _____________ Location ______________Catalog # ____________Volume # _______ Author Last Name ____________________First Name______________ Title ________________________________King Co. Lib. 5 Yes 5No Subject _________________Sub Subject ____________________ Description _______________________________________________ Location ______________Catalog # ____________Volume # _______ Author Last Name _________________First Name_________________ Title ________________________________King Co. Lib. 5 Yes 5No Subject ____________________Sub Subject _________________ Description _______________________________________________ Location ______________Catalog # ____________Volume # _______ Author Last Name _________________First Name_________________ Title ________________________________King Co. Lib. 5 Yes 5No Subject ________________Sub Subject ______________________ Description ________________________________________________ Location ______________Catalog # _____________Volume # _______ Author Last Name _______________First Name___________________ Title ________________________________King Co. Lib. 5 Yes 5No Subject _________________Sub Subject _____________________ Description ________________________________________________ Location ______________Catalog # _____________Volume # _______ Author Last Name ________________First Name__________________ Title ________________________________King Co. Lib. 5 Yes 5No Subject ________________Sub Subject ______________________ Description ________________________________________________
Grand Lodge Library Books Of Articles Sheet Information from the books by: _____________Date: ____Page ____ Information into a computer by: ________________Date: _____________ Location ______________Catalog # _____________Volume # _______ Title _________________________________King Co. Lib | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
